Top Tips to Simplify Technology Expenses and Save for the Future
It’s a fact: the coronavirus era has imposed an increased demand for connectivity — and this couldn’t be truer for those advancing the education and well-being of California’s students. As home to more than 6 million school-age children, technology is paramount to advocate and grow. But with a decreasing state budget preparing school districts to do more with less, how can you make sure you’re managing technology costs to benefit the students who rely on you?
Like many, the answer to this question seemed uncertain for Jeremiah David, Sr. Operations & Compliance Manager, Environmental Charters Schools (ECS) in Redondo Beach. Serving over 1,200 students throughout a seven-mile radius in South Los Angeles County, ECS’s technology expenses were an ongoing financial problem — one David couldn’t solve until collaborating with SpyGlass to complete its SnapShot Audit.
The result? Close to $19,000 in annual savings. “I knew there would be a significant amount of savings through the audit, but it’s higher than I even expected,” states David. “These found savings could easily pay for three sets of textbooks or around 6,000 lunches.”
Here are the top three ways SpyGlass helped ECS achieve technology expense savings to support their students’ potential — and how they can help your school district today and into the future.
1. Get a SnapShot of your school’s technology network landscape.
As online testing and online learning have become a permanent part of California’s education future, an adequate technology infrastructure is a necessity. Yet, understanding the technology expense landscape, including broadband Internet and voice services in its entirety is often overwhelming for many school districts.
“We didn’t have the tools needed to make sure we were being billed appropriately,” explains David. “We had many different types of telecommunications accounts created over a large period of time, including security systems, that little by little increased our costs. The audit helped identify unused lines and different services that weren’t needed.”
Find out how easy it is to start saving with a SpyGlass SnapShot audit.
2. Clarify the big picture of savings…simply.
While ECS’s technology network costs were managed by its accounting team, it became difficult to commit the time and resources needed to decipher lengthy, complicated bills. After a thorough review across voice, data, Internet, cloud services and mobility, SpyGlass provided big-picture savings recommendations — all without disrupting the ECS day-to-day workflow.
“It was relatively easy for me to procure the detailed information SpyGlass needed to allow them to reach out to our different telecom vendors. For minimal effort, the annual savings are substantial,” says David.
3. Get technology expense empowerment today…and tomorrow.
David credits SpyGlass for not only organizing the ECS telecom expense environment to reap unseen savings — but with also helping the district prepare for managing projected network infrastructure upgrade costs.
“They helped simplify our billing and accounts payable process each month. We were able to consolidate three or four different bills from one telecom company to just one — and we know more about all of the different types of services and where they are deployed for better future monitoring and management,” says David. “Teaming up with SpyGlass is one of the more successful initiatives I’ve been able to accomplish in the last year.”
Keep up-to-date with the latest technology expense management insight — sign up for Technology Audit Insider.
Talk with our SpyGlass expert.
Contact Cody Seiple