A CSBA Telecom Expense Savings Story: Step-by-Step

The word expectation is synonymous with hope, but the corona era has California’s educators anxious about the future. With the reality of distance learning challenges, tighter budgets and deferred paybacks, securing financial stability seems far from certain.

Unless you look for savings in unexpected places, according to California School Boards Association member, Bryan Ballenger, Ed.D., Superintendent, Gustine Unified School District (GUSD).

“This is the fourth district I’ve worked for, and I never thought of bringing somebody in to look at our technology expenses for potential savings,” he shares.

“After working with CSBA’s trusted Business Affiliate SpyGlass, I highly encourage districts to consider a technology expense audit. The savings they found — twice over four years — help make sure we’re in a good place financially and not wasting district dollars.”

Gustine USD’s overall technology expense savings after the first
SpyGlass SnapShot Audit
in 2016?
$47,000 annually.

Results from a recent second SpyGlass audit?
An additional $17,600 per year.

Learn more about the easy steps Gustine USD took to start saving:


Step 1. Question the technology expense status quo

Telecom bills are known for passing through accounts payable for processing with no questions asked. But SpyGlass makes it easy to question the technology expense status quo. After submitting the required telecom billing materials, SpyGlass took over and GUSD’s personalized technology expense analysis began.

Watch how easy it is to start saving

Step 2. Get industry leading advice…with no start-up cost

Ballenger admits he didn’t know SpyGlass existed before working with them, but the value proposition sold him: no up-front costs and GUSD was in control of what audit recommendations were implemented. Just one month after beginning the first audit, SpyGlass provided advice and recommendations to start the district’s saving journey. “It doesn’t cost anything to go through the process and you decide which recommendations they implement,” states Ballenger.

Get your personalized, technology expense audit

Step 3. Reap from recommendations

After analyzing GUSD’s overall technology expense picture, SpyGlass was able to recommended simple steps for beneficial technology savings. In addition to eliminating older analog services, SpyGlass advised the district migrate to a more competitive telecom rate plan specific to California school districts. By working directly with GUSD’s telecom providers, SpyGlass implementation experts not only eliminated the district’s need to speak with their providers, they also added $47,000 annually to GUSD’s savings.

We talk with telecom providers to help your bottom line. Find out how.

Step 4. Keep searching for savings

The everyday business of education is far from normal since the pandemic began. And just as every industry is evolving, so is telecom — making it even more important to have a repeat technology expense audit to uncover additional savings. After inviting SpyGlass back over three years after the first audit, GUSD banked another $17,600 annually. By identifying a variety of unused lines and optimizing wireless plans, the district is making sure every dollar counts.

“Any savings to the district is important, but especially in these trying times,” states Ballenger. “It goes to the bottom line helping us invest in the future.”

Keep up-to-date with the latest technology expense management insight — sign up for Technology Audit Insider.

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Contact Cody Seiple

rseiple@spyglass.net

614.595.0953